AP Testing Policy and Procedures
Payment and Registration
All Aledo ISD AP Exam Payments will be made at this website: https://user.totalregistration.net/AP/440065
Exam Fee: TBD for 2022-23 School Year
Payment Window for Full Year Courses & Fall Semester Courses: Sept 9th-Nov 1st 2022
(Note: This date is prior to the date given by College Board, but due to volume of testing and processing time November 1st, 2022 is the final deadline for our AISD students.)
Payment Window for Spring Semester Courses: January 19th- February 13, 2023 (Note: This date is prior to the date given by College Board, but due to volume of testing and processing time February 13th, 2022 is the final deadline for our AISD students.)
Late Payment for Full Year Courses & Fall Semester Courses: January 19th, 2023- February 14th 2023 with a $50 additional fee per exam. Students/parents must contact the AHS Testing Coordinator to request the exam and make payment. (Note: This date is prior to the date given by College Board, but due to volume of testing and processing time February 13th, 2022 is the final deadline for our AISD students.)
Refunds: Refunds will be processed through Total Registration and will be back on the card that you used to pay for the exams in 5-7 business days. Please log into your Total Registration account for more information on refund amounts and deadlines.
2023 AP Exam Schedule
The Texas legislature amended TEC 29.916 that requires school districts to allow home school students the opportunity to participate in PSAT/NMSQT and Advanced Placement (AP) testing that each district provides enrolled students. The statute also requires the district to notify the public via its website or local newspaper: of the dates of PSAT/NMSQT and AP tests; that home school students are eligible to take the test; and the procedures for registering for such tests. This public notice must be posted or published at the same time and with the same frequency as the notice of the tests given to students attending the school district.
Home schooled students desiring to take an Advanced Placement exam should contact the Aledo High School Testing Coordinator. All requests for AP exams must be submitted to the AHS Testing Coordinator in writing by October 22, 2022. Late registration and payment is available to home-school students January 19 – February 7, 202. After February 7, home-school students will not be able to register for an exam. (Note: These dates are prior to the date given by College Board, but due to the volume of testing and processing time, these dates are the final deadlines for all home-school students.) Exam requests made during this window will incur a $50 late fee per exam.
The AHS Testing Coordinator will provide specific information on how to register for these exams. Home-school students may only take AP exams that are being offered at AHS. Proof of residency will be required prior to registering for any exams. Home-school students sitting for exams on campus will be required to follow the AISD Student Code of Conduct. It is the responsibility of the home-school student to pay for all AP exam fees, should there be any fees.
Students requesting accommodations must submit their request by January 18, 2023. If accommodations are approved by the College Board, it is the student/parent’s responsibility to contact the AHS Testing Coordinator immediately to ensure that the appropriate test is ordered, and testing organization and accommodations can be arranged.
Aledo ISD will permit late testing under specific circumstances that comply with College Board’s requirements. The campus AHS Testing Coordinator and Advanced Academic Coordinator will make the final decision on whether the campus will administer a late test for a student.
Late Testing - No Fee
- A late-testing fee will not be charged for circumstances that are beyond the control of school officials and students. Students will be permitted to register for a late test under the following circumstances:
- Conflict with tests that are mandated at the state or national level
- Disabilities or accommodation issues (Determined by the campus AP coordinator)
- Emergency: bomb scare, fire alarm, other emergency evacuation or closing
- Emergency: serious injury, illness, or family tragedy (A serious injury or illness would need to be documented by a medical professional. The campus AP coordinator and principal will make the final determination if late testing will be permitted for an illness or injury.)
- Language lab scheduling conflict
- Religious holiday/observance (Documentation is required to be submitted to the AP coordinator before the regular testing registration date closes.)
- School closing: election, national holiday, or natural disaster
- Strike/labor conflict
- Three or more AP Exams on the same date
- Two AP Exams on the same date and time
- School sponsored academic contest/event
- School sponsored athletic contest/event
A late-testing fee of $50 will be charged to students that have a choice between accepting the scheduled date and requesting an alternate date. The AHS Testing Coordinator and principal will make the final decision on whether the campus will administer a late test for a student. Students may be permitted to register for a late test under the following circumstances:
- Family commitment: These circumstances would be rare, and documentation would need to be submitted to the AHS Testing Coordinator well in advance of the original testing date.
- Other school event
Testing Day Procedures
Due to the large volume of testing and the confidential nature of the testing process, it is very important that students adhere to the following schedule:
Arrival & Start Times: Students are expected to arrive at the testing room by 7:30 AM. Personal Identification directions will begin at 7:45 AM. Exam specific instructions will begin promptly at 8:00 AM and students will not be let in after that time.
Students are expected to arrive at the testing room by 11:30 AM. Personal Identification directions will begin at 11:45 AM. Exam specific instructions will begin promptly at 12:00 PM and students will not be let in after that time.
Students who are taking a morning and afternoon exam on the same day should plan to bring their lunch and may have an abbreviated time for lunch between exams.
If a student arrives late and misses the exam, no refunds will be given, nor will the student be able to register for late testing.
What to Bring to theTesting Site
- Several sharpened No. 2 pencils with erasers, for all responses on the multiple-choice answer sheet.
- Pens with black or dark blue ink for completing areas on the exam booklet covers and for free-response questions in most exams.
- A watch that does not have internet access, does not beep, and does not have an alarm.
- Up to two approved calculators with the necessary capabilities for the AP® Biology, Calculus, Chemistry, Physics, or Statistics exams. Visit the College Board Calculator Policy page to find the calculator policy for each subject and a list of approved graphing calculators.
- A ruler or straightedge for taking the AP Physics exam. Protractors are not allowed.
What NOT to Bring to the Testing Site
- Electronic equipment (cell phone, smartphone, laptop, table computer, etc.), portable listening or recording devices (MP3 player, iPod®, etc.), cameras or other photographic equipment, devices that can access the internet, and any other electronic or communication devices. School-owned handheld recording devices are allowed only for the AP world language and culture exams and the AP Music Theory Exam.
- Books, compasses, protractors, mechanical pencils, correction fluid, dictionaries, highlighters, notes, or colored pencils (unless highlighters or colored pencils have been pre-approved as an accommodation by the College Board Services for Students with Disabilities office prior to the exam date).
- Scratch paper; notes can be made on portions of the exam booklets or, for Chinese Language, and Culture and Japanese Language and Culture, on scratch paper provided by the proctor.
- Watches that beep or have an alarm, or smartwatches.
- Computers (unless this has been pre-approved as an accommodation by the College Board Services for Students with Disabilities office prior to the exam).
- Reference guides, keyboard maps, or other typing instructions.
- Clothing with subject-related information.